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Become a GAP Board Volunteer

If you would like to become more involved with GAP by becoming a board member or committee chair, please fill out a statement of interest.  Please take a few moments to read over the description of each board position and committee chair.

President, Vice President, Secretary, Treasurer, NFPA Primary Representative, NFPA Secondary Representative, Director of Membership, Director of Communications, Director of Pro Bono, Director of CLE, Speakers’ Coordinator, Student Members Coordinator, Sustaining Members Coordinator, New Members Coordinator, Benefits Coordinator, State Outreach Coordinator, Membership Retention Coordinator, Membership Growth Coordinator, Mentor Program Coordinator, Community Service Coordinator, PACE Ambassador, State and Local Bar Liaison, Events Coordinator, Web Design Coordinator, E-News Coordinator, Collateral Coordinator, Directory Coordinator, Public Relations Coordinator

President
• Attend Committee meetings if deemed necessary
• Lead Membership meetings
• Lead Board of Director meetings
• Attend NFPA conventions
• Find speakers for membership meetings (work with Speaker’s Bureau Coordinator)
• Speak as requested
• Supervise, oversee, assist and direct the efforts of the PACE Ambassador.

Vice President
• Assist President in running association.
• Supervise Bar Coordinator position. 
• Take over the President's Duties under conditions such as absence or illness. 
• Assume the Presidency after the President has served a two-year term.

Secretary
• Take minutes at each Board meeting.
• Prepare minutes for each Board member to review and revise as necessary prior to Board meeting.
• Prepare credentialing forms for GAP delegates to the NFPA convention
• Prepare and retain a file on all Board and Coordinator positions - develop a “cook book” for future Boards to use as a guideline.
• Review and revise by-laws when needed.

Treasurer
• Dues Collection - dues amounts are set by the board of directors annually. The GAP office mails invoices for the following year’s dues in December for the next fiscal year which starts in January.
• Non-payment of fees - The Treasurer assists the GAP office in the collection of fees that have been invoiced by the GAP office at least twice, but not paid in full.
• Annual Budget - The Treasurer assists the board of directors in monitoring the overall budget for long range planning. Also, the Treasurer may suggest changes in procedures or fee adjustments, which would prove beneficial to the Association. The Treasurer may be asked to determine if the Association can afford to make a donation or sponsor an event.
• Financials - The Executive Director reconciles the bank statement monthly, deposits all payments, writes all checks, and provides a monthly financial report to the board of directors. The CPA takes these monthly GAP records and the Quicken disk and prepares federal and state tax documents.


Other Duties and Authority

In addition to the Executive Board of Directors, the following positions are currently active:

NFPA Primary Representative
• Act as chief liaison between GAP and NFPA
• Report national news to GAP BOD and the General GAP Membership
• Submit GAP news to NFPA
• Attend NFPA conventions to represent and vote on behalf of GAP
• Prepare applicable documents for convention
• Prepare agenda and discussion topics as necessary and relevant for NFPA conventions
• Review and understand the proposed Agenda and Discussion topics submitted by other Paralegal organizations and published by NFPA
• Inform GAP General Membership of Agenda and Discussion topics, and then obtain general input as to how Georgia should vote on the same topics at convention
• Attend and represent GAP at region meetings.
• Assist GAP President at general membership meetings as needed
• Train Secondary Representative

NFPA Secondary Representative
• Train under the NFPA Primary Representative
• Attend NFPA conventions to learn the responsibilities of a delegate and to serve as an alternate to the Primary whenever necessary
• Review and understand the proposed Agenda and Discussion topics submitted by other Paralegal organizations and published by NFPA
• If for any reason the NFPA Primary Representative cannot complete the term, the Secondary will continue as GAP’s represenatative

Director of Membership
• Oversee all member coordinator positions
• Work with Membership Growth Coordinator to develop marketing plan
• Assist member coordinators in identifying how best to support each other on projects
• Coordinate events

Director of Communications
• Write and edit stories and articles submitted for quarterly newsletter
• Coordinate articles coming from various committee heads
• Coordinate printing schedule with printer through Executive Director
• Coordinate ad placement with Executive Director
• Coordinate membership and potential membership mailing through Executive Director.
• Work with Web Design Coordinator to keep GAP’s website updated
• Assist Directors with design and creation of collateral as needed
• Review and edit annual membership directory for accuracy

Director of Pro Bono
• Recruit and retain committee members and volunteers to plan, organize and implement pro bono programs
• Maintain Pro Bono Committee meeting minutes, hour reporting forms, and volunteer directory
• Design and implement pro bono programs, workshops, and training sessions and recruit volunteers
• Promote and educate the community and individuals regarding pro bono public services
• Foster relationships with attorneys, firms, paralegal schools, and pro bono organizations
• Seek sponsorship for pro bono projects
• Submit a budget to the GAP board for approval
• Submit articles regarding pro bono activities to the GAP newsletter
• Supervise annual pro bono award nominations and presentation (if budgeted)
• Attend National Pro Bono Conference (if budgeted)
• Submit reports to NFPA Pro Bono Coordinator including hour reporting forms
• Supervise, oversee, assist and direct the efforts of the Community Service Coordinator

Director of CLE
• Maintain Annual CLE schedule
• Organize seminar location, speakers, and meals
• Organize audio/visual needs
• Create collateral for seminar registration with Executive Director.
• Coordinate member mailings and registration response with Executive Director

Speakers’ Coordinator
• Identify and coordinate all speakers for membership meetings
• Prepare “thank you” notes to speakers after GAP membership meeting and send in a timely manner
• Maintain directory of speakers’ information and report to appropriate NFPA coordinator.
• Compose speakers’ biographical information for meeting notices
• Coordinate Board of Directors outreach programs as needed

Student Members Coordinator
• Maintain directory of paralegal programs available in Georgia
• Coordinate student outreach efforts
• Field student inquiries regarding GAP and paralegal profession

Sustaining Members Coordinator
• Establish relationship with sustaining members
• Work with Membership Growth Coordinator to add more sustaining members
• Maintain data on sustaining members
• Communicate all sponsorship opportunities to sustaining members and work with management office to secure sponsorships

New Members Coordinator
• Assist Director of Membership in recognition and support of new members
• Act as liaison and mentor to field new member inquiries

Benefits Coordinator
• Monitor and expand upon current GAP member benefits
• Seek out and add additional GAP member benefits
•Publicize GAP member benefits to make existing members aware of their benefits and market to potential members

State Outreach Coordinator
• Contact all current and former GAP members who are outside of the metro area to determine what needs they have and how we can better meet those needs
• Determine locations where there is the highest concentration of membership interest and maintain data on inquiries
• Implement programs, events and / or meetings in locations outside the metro area
• This position with require travel within Georgia

Membership Retention Coordinator
• Contact former members who have not renewed membership and keep board appraised of any actions needed to regain lost members
• Work with board to develop corrective action plan
• Use surveys, polls, comment boxes, etc. to discover any issues that may affect member retention

Membership Growth Coordinator
• Develop and implement membership campaigns
• Work with Director of Membership to develop marketing plan
• Work with all other member coordinators to follow leads for growing membership

Mentor Program Coordinator
• Further develop GAP’s mentor program
• Facilitate pairing of members for mentorship
• Maintain relationship with mentorship participants

Community Service Coordinator
• Coordinate the 2 traditional community service projects GAP sponsors each year
• In addition, identify and organize community service opportunities for GAP membership participation, particularly those already involving the legal community

PACE Ambassador (must be an RP)
• Keep current with ongoing national PACE activities
• Encourage and educate GAP membership concerning PACE
• Supervise PACE scholarship nominations and award presentation

State and Local Bar Liaison
• Maintain relationship with local Bar associations as permitted by their membership rules
• Attend Bar functions as appropriate to further develop and maintain relationships
• Seek out volunteer opportunities for GAP to work with Bar associations and advise the appropriate Directors

Events Coordinator
• Consult with all GAP committees that are planning an event such as a social, meeting, conference or convention.
• Maintaining GAP’s yearly event calendar
• Develop relationships with and maintain database on venues, hotels, restaurants, caterers, etc. to secure contracts for GAP events

Web Design Coordinator
• Work with management company representative to keep GAP’s website current
• Explore ways to enhance the efficiency and aesthetics of the website

E-News Coordinator
• Responsible for preparing GAP E-news and email announcements to members, following the guidelines of E-news dissemination as adopted by the board;
• Edit the content of all E-news items
• Work with management office to maintain and update GAP’s membership email list
• Position requires above-average computer competency and an eye for design and layout

Collateral Coordinator
• Responsible for overseeing the design and production of all promotional materials, logos, brochures and other printed materials.
• Oversee logo and image development
• Annually review all collateral and determine if changes or updates are necessary
• Work with membership coordinators to make sure that they have the appropriate information available to them for marketing to new and current members
• Position requires knowledge of layouts and graphics

Directory Coordinator
• Proof read directory
• Determine directory deadline and enforce production schedule
• Will assist management office with the collection of ad revenue

Public Relations Coordinator
• Work with the membership coordinators and collateral coordinator in creating and updating content of marketing materials
• Maintain information relating to other local and national paralegal associations
• Explore opportunities for publicizing GAP activities and achievements

Descriptions represent the most significant duties and responsibilities of each position, however, additional duties may be required.

If you would like to serve on a committee but not as the chair or as a board member, please see this page.